Guidelines

Abstracts Guidelines

The EFICON2020 Scientific Committee invites abstract submissions for the First National Conference of Epidemiology Foundation of India, being held 11th – 12th April, 2020in Rishikesh, India.

To be considered for presentation at the conference, abstracts must be submitted online for review by 10th March, 2020 and should follow strictly the guidelines below.

 

Submission of Abstracts

Abstracts must be submitted electronically through the EFICON2020website.

Abstracts sent by email, post or fax or abstracts not in English will not be processed by the EFICON2020 secretariat and will not be forwarded to the reviewers. Submissions will be acknowledged by e‐mail to the presenting author.

A maximum of two abstracts total will be accepted from any one presenting author.

 

Presenting Author

The presenting author is the one who will personally present the paper at the conference, at either an oral or Poster session. The presenting author need not be the primary author or the one who has made the most contribution to the paper. All communication from the conference will be only with the presenting author. The presenting author’s contact details must be listed when submitting the abstract on‐line.

The presenting author must be sure of having Internet and email access during the critical periods indicated by the dates below. The EFICON2020Secretariat will communicate with the presenting author through the e‐mail address entered in the online submission form. The presenting author should mark the secretariat’s email address as “Not a Spam Source” or equivalent in his/her email software.

 

Format of Abstract

Title – The title of the abstract should be as brief as possible, preferably less than 15 words.

Body – the body of the abstract should be a maximum of 300 words (excluding the title) of plain text without any diagrams, charts or footnotes. Abstracts need to be structured as follows, regardless of whether they describe research or programme efforts

  • Introduction
  • Methods
  • Results
  • Conclusions

Concentrate your presentation on what was done, what was achieved and how the results make a difference/add value to public health and/or impacted the public’s health. Keep background information such as the description of your organization/institution/country to a minimum.

Opening and Closing Dates

The abstract submission system will start on 15th Jan 2020 and close on 20th February, 2020at 6.00 pm Indian Standard Time (GMT+ 5 hrs 30 mins). Submissions will not be accepted after the closing date/time.

 

Presentation Format (Preparing Power Point Presentations)

Presentations based on the abstract will be in Oral or Poster format. While submitting an abstract online, presenting authors may request: “Oral or Poster” . However, the Scientific Committee retains the right to decide whether the abstract is more suited for Oral or Poster presentation.

Authors who have papers accepted for Oral presentations should prepare Microsoft PowerPoint slides. Presenting authors, both Oral and Poster, will receive detailed instruction about computing facilities, requirements and appropriate guidelines prior to the conference.

Oral Presentations: The oral presentation will be of 10 minutes (8 minutes for presentation + 2 minutes for questions). The facilities for the PowerPoint and overhead projections will be available at the conference.

Poster Presentation: In the poster session, posters will be displayed in the assigned location by 10.00 am on the day of poster presentation. The presenting authors will be expected to be present at their posters during the poster session for discussion.

 

Review and Acceptance of Free Papers

At the close of abstract submissions, the abstracts will be distributed to reviewers for assessment and comment. All abstracts will be assessed by at least two reviewers. On the basis of these reviews, the Scientific Program Committee will accept or reject the submissions and allocate accepted papers to an appropriate Free Paper or Poster session. Authors will be notified of the outcome of the review process by 15th Mar 2020.

All presentations will be accepted based on quality, relevance and space availability after peer-review by the Scientific Program Committee.

We understand that some authors need early notification about their abstracts to apply for institutional approvals, financial support and travel Visas. Abstracts submitted on or before 15th Feb 2020 will be reviewed for early acceptance. Authors will be notified of their abstract acceptance or rejection by 01 Mar 2020. Decisions about the presentation format (oral or poster) will be communicated to the Presenting Authors after 20th Mar 2020.

 

Registration of Presenting Authors

For a presentation based on the abstract to be included in the program, presenting authors must register for the EFICON2020 no later than 10th March 2020. If presenting authors are not registered by that date, the abstract will be deleted from the program and will not be reviewed / published.

 

Substitute Presenters

Presenters who are unable to attend the EFICON2020 may nominate a substitute presenter, provided the substitute – is a co‐author of the paper/ is registered to attend the congress

 

Publication Rights

By submitting an abstract, the authors give the right to the EFICON2020 to publish the abstract.

Contact Information

In case of technical difficulties while submitting abstracts, please contact us at

eficon2020.aiims-rishikesh@gmail.com with email subject: Abstracts

or call on +91- 9837215747